Healthcare record exchange, simplified

Stop the fax-and-CD shuffle.
One form. One dashboard. Audit in your EHR.

We connect requestors and your team — no patient data hoard, no extra portals. One request form, a tech queue, and every disclosure written to Epic so it lives under the patient.

See how it works Pricing

No PHI stored— Plumbing only

Department-first— Radiology, HIM & more

Audit in Epic— Under the patient

How it works

One form. One queue. Your EHR stays the source of truth.

Requestors pick a department, submit. Your techs see everything in one dashboard. Fulfill or complete manually — we write the audit to Epic either way.

One public form

Single URL. Department first, then org key, MRN, DOB, study type, how to receive. No per-department URLs.

Departments

Radiology, HIM, Cardiology… You add them in Admin. Automated = we use PACS/Epic. Manual = tech completes; we still write audit to EHR.

Tech dashboard

One queue. Send when automated, or Complete when manual. Clear view of delivery preference and status.

Audit in your EHR

We don’t keep a disclosure log. We write to your Epic report module so it’s under the patient for compliance.

Plumbing only. No patient data hoard.

We facilitate the handoff. Minimal identifiers for lookup only; we don’t store patient name or keep our own disclosure audit. Your EHR stays the source of truth — we write the event there.

When both sides use HealthXfer

Skip the public form: request from your own portal — no org key, no opening the other facility’s page. Requests get fulfilled faster, less manual work, lower cost, one transaction ID per transfer.

Why HealthXfer

The plumbing layer for all your apps — not another PACS or HIE.

Image vendors move the pixels. Big networks move the data. We do one thing: request → queue → fulfill → audit in your EHR. One pipe for the public form, internal referral apps, and future partners. No PHI hoard, no lock-in.

One pipe, every source

Public form, internal apps, or API — same queue, same workflow. You add departments; we don’t care where the request came from.

Audit in your EHR

We write disclosure to Epic so it’s under the patient. Compliance stays where it belongs; we don’t keep our own audit silo.

Affordable by design

Expenses plus a small margin. So every facility can plug in, not only the biggest systems.

Use cases

You keep EPIC, PACS, and your workflows. We handle the plumbing.

Radiology: outside hospital requests studies → you fulfill via PACS or manual

HIM: record requests → tech pulls and sends; audit in Epic

Referrals: send chart from PCP to specialist

Discharge: push summary to follow-up care

Patient access: fulfill record requests from one form

Multi-department: one facility, many departments, one form

Built for healthcare IT

HIPAA-alignedBAA availableNo PHI storedAudit in your EHRNo lock-in

Get started

Four steps to go live

1Get your subdomain and log in as admin.
2Add departments and requesting orgs; configure EPIC/PACS if you have them.
3Share the request form and org keys with clinics.
4Techs use the dashboard to Send or Complete; audit is written to your EHR.

Pricing

Affordable. Not a luxury.

We keep it simple: expenses plus a small margin. So record exchange isn’t priced out of reach.

Cost-based pricing

No big markups

Infrastructure and support costs + a small profit. No per-seat or per-org surprises.